How To Access Important South African Government Notices And Tender Documents

The Government Printing Works (GPW) is the custodian of a host of government publications : tender bulletins, regulation gazettes, provincial gazettes (excluding the Free State and Western Cape), national gazettes and legal notices. Some are published weekly, others monthly. As publisher and editor of these official communication tools to the general public, the GPW is accountable for their content. The information presented to you here originates from the GPW website.

Gazettes are available as over-the-counter sales and copies of all gazettes are warehoused at the GPW’s Publications Depot. Copies are also available at the GCIS Thusong Centres that have ICT connectivity. In addition, the GPW offers subscription services and packages; and distributes copies to subscribers. This service is available to all three levels of government as well as the public.

Government Gazettes

National Government publishes the Government Gazette as a tool to communicate messages of national importance to the general public. It contains information of a legal, administrative and general nature. Government Gazettes are published as one of the following :

  • Regulation Gazette – This gazette contains information that government wishes to communicate specifically pertaining to regulations only.
  • Extraordinary Gazette – As part of daily administration of the country, specific matters of urgent or emergency nature may arise, which must be communicated to the public. Due to urgency, such matters may not be suitable to stand over until a Friday and subsequently are published as Extraordinary Gazettes. These gazettes are thus supplementary editions of the Government Gazette and are published any day of the week as and when required.

A Provincial Gazette serves the same purpose as the Government Gazette but on the level of the provincial government. It is as a tool to communicate messages of provincial importance to the general public and contains information of a legal, administrative and general nature.

The Tender Bulletin is printed on behalf of the Department of Finance. It provides a summary of all procurement that national government wishes to do, which is of assistance to prospective vendors/ suppliers.

Legal Gazettes

The GPW advises people to obtain a quotation from a Government Printing Works official before submitting a notice for placement in the Legal Gazettes. Members of public must communicate specific actions to the general public, such as sales in execution, personal name changes and so on, to comply with various stipulations of law. The Legal Gazette contains information of this category. Legal Gazettes are published as one of the following :

Legal A Gazette Notices

Deceased Estate Notices

  • Notice to Creditors in Deceased Estates
  • Liquidation and Distribution Accounts in Deceased Estates lying for inspection
  • Election of executors, curators and tutors

Insolvency and Company Act Notices

  • Appointment Of Trustees And Liquidators And Proof Of Claims In Sequestrated Estates Or Companies Being Wound Up
  • Meeting Of Creditors In Sequestrated Estates Or Companies Being Wound Up
  • Extension Of Time Within Which To Lodge Liquidation Accounts And Plans Of Distribution Or Contribution In Sequestrated Estates Or Companies Being Wound Up
  • Liquidation Accounts And Plans Of Distribution Or Contribution In Sequestrated Estates Or Companies Being Wound Up
  • Payment Of Dividends And Collection Of Contributions In Sequestrated Estates Or Companies Being Wound Up
  • Application for rehabilitation
  • Notice of Trustees
  • Dates fixed for Creditors to Prove Claims
  • Notice of surrender of a debtors estate
  • Insolvent Estates, Companies Or Close Corporations Sequestrated Or Wound Up Provisionally
  • First Meetings Of Creditors Members Of Companies Being Wound Up
  • First Meetings of Creditors Members of Close Corporations Being Wound Up

Business Notices, Company Notices, Court Orders, Liquidator’s notices etc.

  • Setting Aside Of Provisional Orders
  • Lost Life Insurance Policies, Title Deeds etc.
  • General Notice
  • Business Notice
  • Company Notice
  • Order of the Court – Reductions or changes in capital, mergers, offers of compromise; Judicial managements, curator bonus and similar extensive rule nisi; Extension of return date
  • Liquidator’s Notice

Legal B Gazette Notices

  • Public Auctions
  • Execution Sales

Legal C Gazette Notices

  • Registration of a Political Party

South African Government Services

Information, online services and links are available to you through the SA Government website. The Government website is a source of the many services (including social benefits, permits, licences and rights) and the following documents :

  • Acts
  • Annual Reports
  • Bills
  • Draft bills
  • Constitution of SA
  • Documents for public comment
  • Notices
  • White and Green papers
  • Parliamentary documents
  • Statistical documents
  • Tenders
  • Other documents

Note : The Parliamentary Monitoring Group defines Green Papers, White Papers and Bills as follows :” The process of making a law sometimes begins with a discussion document, called a Green Paper. This is drafted in the Ministry or department dealing with the particular issue in order to show the way that it is thinking on a particular policy. It is then published so that anyone who is interested can give comments, suggestions and ideas.”

The Green Paper is sometimes followed by a more refined discussion document, called a White Paper, which is a broad statement of government policy. This is drafted by the relevant department or a task team designated by the Minister of that department. Comment may again be invited from interested parties. The relevant parliamentary Committees may propose amendments or other proposals and then send the policy paper back to the Ministry for further discussion and final decisions.

A Bill is the draft version of a law or Act. It may be proposing either an entirely new Act, or an amendment to an existing Act, or it can simply repeal an existing Act.